Performance Details

Department of Education and Early Development - Alaska State Library & Museums

Mission

To provide access to government information; to collect, organize, preserve, and make available materials that document the history of the state; and to promote the development of libraries, archives and museums statewide.

Core Services

  • Provide access to the Alaska State Libraries, Archives and Museums programs and services
  • Promote educational opportunities for the development of Libraries, Archives and Museums statewide
  • Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska

Arrow GraphicMission Results

Core Services
A: Increase usage of Alaska State Libraries, Archives and Museums services and programs  Details >
A1: Provide access to the Alaska State Libraries, Archives and Museums programs and services  Details >
  • TARGET #1: Increase the number of patrons served and items circulated at the Talking Book Center
  • TARGET #2: Provide reference services at the Libraries, Archives and Museums
  • TARGET #3: Increase the number of annual visitors to the Alaska State Museums
  • TARGET #4: Increase the number of Alaskana objects available online

Arrow GraphicMission Results

Core Services
B: Increase capacity, skills and professional development for staff and management of Libraries, Archives and Museums  Details >
B1: Promote educational opportunities for the development of Libraries, Archives and Museums statewide  Details >
  • TARGET #1: Provide professional development and training events for Libraries, Archives and Museums staff statewide

Arrow GraphicMission Results

Core Services
C: Ensure state historical acquisitions and documents are preserved  Details >
C1: Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska  Details >
  • TARGET #1: Ensure state historical documents are preserved and available to the public

Performance Detail


A: Result - Increase usage of Alaska State Libraries, Archives and Museums services and programs

A1: Core Service - Provide access to the Alaska State Libraries, Archives and Museums programs and services
    
Target #1: Increase the number of patrons served and items circulated at the Talking Book Center


Analysis of results and challenges: The Talking Book Center (TBC) is a partnership between the Library of Congress' National Library Service for the Blind and Physically Handicapped (NLS) and the Alaska State Library. Serving the entire state, the Talking Book Center provides library services for patrons who are visually impaired or physically handicapped to the such an extent that they cannot read standard print materials.

Circulation includes digital and cassette audio books and large print books mailed from the TBC to patrons statewide.
Patrons are converting to digital media. NLS has stopped producing any new books in cassette format and since every new patron who signs up for service with the TBC is sent only the digital talking book machine and digital books. The TBC sets up accounts for patrons to download books and magazines directly from NLS and contracts for service with the Utah State Library for Alaska patrons who wish to receive books and magazines in Braille.

Per patron use is stronger than ever although patron numbers decreased in 2013. Our patrons are power users: in 2012, 990 patrons checked out 46,157 items; in 2013, 853 patrons checked out 42,896 items. TBC needs to do additional and continual marketing to attract users who tend to be older.

Related links:
   • Talking Book Center


    
Target #2: Provide reference services at the Libraries, Archives and Museums


Analysis of results and challenges: Each section of the Division answers reference questions in its own way but all are an important resource for researchers. Archives and Museum reference questions frequently result in lengthy research whereas answering Library reference questions can be either time-consuming or brief. The general public primarily asks quick reference questions at a library, and dedicated researchers or curators know that more complex questions can also be answered at Archives and Museums; thus, the disparity in numbers of questions answered by section.
    
Target #3: Increase the number of annual visitors to the Alaska State Museums

Methodology: Academic Programs = Pre-k through University levels
Museum Visitors includes school groups
Traveling exhibitions visit counts are not included in the Museum Visitors count


Number of Visitors to Alaska State Museums
Fiscal Year Academic Programs Youth Art Activities Museum Visitors Traveling Exhibitions Total
FY 2013
6,263
+100.61%
762
+197.66%
57,562
-17.01%
346,248
+380.39%
410,835
+183.7%
FY 2012
3,122
+11.42%
256
-57.69%
69,358
+23.35%
72,076
+38.07%
144,812
+29.48%
FY 2011
2,802
-19.37%
605
-62.31%
56,227
-2.94%
52,203
-2.64%
111,837
-4.11%
FY 2010
3,475
+7.85%
1,605
+216.57%
57,928
-7.67%
53,621
+158.8%
116,629
+33.77%
FY 2009
3,222
-23.47%
507
+113.03%
62,741
+8.73%
20,719
+16.21%
87,189
+9.01%
FY 2008
4,210
+39.77%
238
+27.27%
57,702
-2.76%
17,829
+15.8%
79,979
+2.63%
FY 2007
3,012
187
59,337
15,396
77,932

Analysis of results and challenges: The Alaska State Museums sponsors a number of academic programs, grant-supported youth art programs and traveling exhibitions. FY2013 is the first year that includes cruise ship exhibitions.

Activities and programs often relate to exhibitions. For example, in 2013, a number of talks and speaker panels were related to the weaving and carving exhibits.

Traveling exhibitions may go to institutions and are mounted on cruise ships to introduce tourists to the history of Alaska. The displays are intended to entice visitors to the museums and historical displays in the area.

    
Target #4: Increase the number of Alaskana objects available online

Methodology: "Guides to Alaska Collections" are finding aids and other resources that describe materials held by Alaska State Library's Historical Collections.
"State Documents" counts digitized and born-digital Alaska State publications archived online.
Beginning in 2012, "Alaska's Digital Archives" counts the number of images and items contributed by the entire division to the statewide project.
Total Alaskana Online is the sum of the number of Guides to Alaskana Collections, State Documents and the Alaska Digital Archives.


Alaskana Available Online
Fiscal Year Guides to AK Collections State Documents Alaska Digital Archives Total
FY 2013
1,648
+5.98%
3,218
+17.79%
18,929
+1.79%
23,795
+3.98%
FY 2012
1,555
+26.84%
2,732
+13.08%
18,597
+13.6%
22,884
+14.35%
FY 2011
1,226
+1.66%
2,416
+14.34%
16,370
+13.6%
20,012
+12.88%
FY 2010
1,206
+6.07%
2,113
+15.21%
14,410
+5.9%
17,729
+6.94%
FY 2009
1,137
+48.43%
1,834
+17.41%
13,607
+10.82%
16,578
+13.49%
FY 2008
766
0%
1,562
+29.3%
12,279
+24.46%
14,607
+31.9%
FY 2007
0
1,208
9,866
11,074

Analysis of results and challenges: The number and variety of Alaska-related materials mounted on the division website continue to increase. Reference personnel can refer patrons to the web object on the Alaska Digital Archives rather than the original item, thus preserving endangered, fragile materials. The Guides to AK Collections delineate the contents of a variety of collections held by the division.

The Alaska State Publications Program is charged with providing no-fee, permanent public access to the publicly funded materials produced by state agencies for Alaskans regardless of format. Born-digital documents are preserved on a library server. Often the library provides access to more agency periodical material than is available at the issuing agency web site.


B: Result - Increase capacity, skills and professional development for staff and management of Libraries, Archives and Museums

B1: Core Service - Promote educational opportunities for the development of Libraries, Archives and Museums statewide
    
Target #1: Provide professional development and training events for Libraries, Archives and Museums staff statewide

Methodology: Libraries includes: OWL training events, conferences, seminar/webinar attendance, technical assistance
Archives includes: Attendance at seminars and in-person instruction
Museums includes: site visits, individual requests for technical support, and seminar/webinar attendance


Number of Participants in Professional Development and Training Events
Fiscal Year Libraries Archives Museums Total
FY 2013
1,125
+3.5%
893
+43.57%
789
-31.09%
2,807
-1.65%
FY 2012
1,087
-23.61%
622
-10.76%
1,145
-12.06%
2,854
-16.6%
FY 2011
1,423
+22.78%
697
-42.68%
1,302
-47.52%
3,422
-29.53%
FY 2010
1,159
+34.92%
1,216
+340.58%
2,481
+0.32%
4,856
+34.59%
FY 2009
859
-28.65%
276
+165.38%
2,473
+13.08%
3,608
+3.23%
FY 2008
1,204
-8.09%
104
-37.35%
2,187
+91.67%
3,495
+33.55%
FY 2007
1,310
166
1,141
2,617

Analysis of results and challenges: Education is at the heart of Libraries, Archives and Museums, and staff are highly-trained in their professions. Each section offers a number of educational events to museums, archives and library workers each year. Through grants and state funding, using in-person, conference attendance and online training tools, the Library, Archives and Museum strives to educate their constituents statewide to help them in their efforts to preserve the history and cultural materials of Alaska.

C: Result - Ensure state historical acquisitions and documents are preserved

C1: Core Service - Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska
    
Target #1: Ensure state historical documents are preserved and available to the public


Libraries, Archives and Museums Acquisitions
Fiscal Year Library Alaskana Titles Records Dispositions Museum Objects Total
FY 2013
65,780
+2.18%
157
-64.24%
38,122
+4.8%
104,059
+2.84%
FY 2012
64,376
+2.67%
439
-11.85%
36,375
+0.36%
101,190
+1.76%
FY 2011
62,699
+3.17%
498
+129.49%
36,246
+0.04%
99,443
+2.29%
FY 2010
60,772
+3.28%
217
-47.96%
36,230
+0.31%
97,219
+1.93%
FY 2009
58,844
+6.83%
417
-11.84%
36,119
-0.18%
95,380
+3.97%
FY 2008
55,080
+4.84%
473
+22.86%
36,183
+0.14%
91,736
+3.01%
FY 2007
52,536
385
36,133
89,054

Analysis of results and challenges: Annual library acquisitions are relatively steady; Museums objects increase very slowly because acquisitions are often by donation and because of the high cost to purchase artifacts; Archives Records Dispositions vary according to the needs of State agencies. For all sections of the Libraries, Archives and Museums, storage is a concern: collections are overcrowded and the safety and care of the collections is at risk in non-controlled environments. The State Libraries, Archives and Museums facility (SLAM) will provide great benefit to the preservation of Alaskan history.

 

Current as of November 1, 2013