Performance Details

Department of Education and Early Development - Alaska State Library & Museums

Mission

To provide access to government information; to collect, organize, preserve, and make available materials that document the history of the state; and to promote the development of libraries, archives and museums statewide.

Core Services

  • Provide access to the Alaska State Libraries, Archives and Museums programs and services
  • Promote educational opportunities for the development of Libraries, Archives and Museums statewide
  • Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska

Arrow GraphicMission Results

Core Services
A: Increase usage of Alaska State Libraries, Archives and Museums services and programs  Details >
A1: Provide access to the Alaska State Libraries, Archives and Museums programs and services  Details >
  • TARGET #1: Provide reference services at the Libraries, Archives and Museums
  • TARGET #2: Increase the number of patrons served and items circulated at the Talking Book Center
  • TARGET #3: Increase the number of annual visitors to the Alaska State Museums
  • TARGET #4: Increase the number of Alaskana objects available online

Arrow GraphicMission Results

Core Services
B: Increase capacity, skills and professional development for staff and management of Libraries, Archives and Museums  Details >
B1: Promote educational opportunities for the development of Libraries, Archives and Museums statewide  Details >
  • TARGET #1: Provide professional development and training events for Libraries, Archives and Museums staff statewide

Arrow GraphicMission Results

Core Services
C: Ensure state historical acquisitions and documents are preserved  Details >
C1: Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska  Details >
  • TARGET #1: Ensure state historical documents are preserved and available to the public

Performance Detail


A: Result - Increase usage of Alaska State Libraries, Archives and Museums services and programs

A1: Core Service - Provide access to the Alaska State Libraries, Archives and Museums programs and services
    
Target #1: Provide reference services at the Libraries, Archives and Museums


Number of Alaskana Reference Questions Answered
Fiscal Year Library Archives Museums Total All Divisions
FY 2014
17,835
+49.45%
577
+47.57%
3,219
+106.74%
21,631
+55.82%
FY 2013
11,934
-8.75%
391
-12.13%
1,557
+122.75%
13,882
-2.4%
FY 2012
13,079
+28.55%
445
-28.11%
699
-12.73%
14,223
+22.68%
FY 2011
10,174
+1.87%
619
-2.21%
801
-31.95%
11,594
-1.72%
FY 2010
9,987
+58.1%
633
-6.91%
1,177
-3.21%
11,797
+43.64%
FY 2009
6,317
-21.45%
680
+9.5%
1,216
-37.16%
8,213
-22.5%
FY 2008
8,042
+18.2%
621
+100.32%
1,935
+101.77%
10,598
+31.28%
FY 2007
6,804
0%
310
-12.18%
959
+12.69%
8,073
+570.51%
FY 2006
0
353
851
1,204

Analysis of results and challenges: Each section of the Division answers reference questions in its own way but all are an important resource for researchers. Archives and Museum reference questions frequently result in lengthy research; Library reference questions can be either time-consuming or brief. The general public primarily asks quick reference questions at a library, and dedicated researchers or curators ask more complex or technical questions of Archives and Museums; thus, the disparity in numbers of questions answered by section.
    
Target #2: Increase the number of patrons served and items circulated at the Talking Book Center


Analysis of results and challenges: The Talking Book Center (TBC) is a partnership between the Library of Congress' National Library Service for the Blind and Physically Handicapped (NLS) and the Alaska State Library. Serving the entire state, the TBC provides library services for patrons who are visually impaired or physically handicapped to such an extent that they cannot read standard print materials.

Circulation includes digital/cassette audio books and large print books mailed from the TBC to patrons statewide.
Patrons are converting to digital media. The TBC sets up accounts for patrons to download books and magazines directly from NLS and contracts with the Utah State Library for Alaska patrons who wish to receive books and magazines in Braille.

Both per patron use and patron numbers increased in 2014. Our patrons are power users: in 2014, 883 patrons checked out 51,599 items. TBC must do continual marketing to attract users who tend to be older and experiencing sight loss.

In 2014 the TBC successfully instituted a volunteer program; this was recommended by NLS site inspectors.

Related links:
   • Talking Book Center


    
Target #3: Increase the number of annual visitors to the Alaska State Museums

Methodology: Academic Programs = Pre-k through University levels
Museum Visitors includes school groups
Traveling exhibitions visit counts are not included in the Museum Visitors count


Number of Visitors to Alaska State Museums
Fiscal Year Academic Programs Youth Art Activities Museum Visitors Traveling Exhibitions Total
FY 2014
7.093
-99.89%
453
-40.55%
38,540
-33.05%
273,388
-21.04%
319,474
-22.24%
FY 2013
6,263
+100.61%
762
+197.66%
57,562
-17.01%
346,248
+380.39%
410,835
+183.7%
FY 2012
3,122
+11.42%
256
-57.69%
69,358
+23.35%
72,076
+38.07%
144,812
+29.48%
FY 2011
2,802
-19.37%
605
-62.31%
56,227
-2.94%
52,203
-2.64%
111,837
-4.11%
FY 2010
3,475
+7.85%
1,605
+216.57%
57,928
-7.67%
53,621
+158.8%
116,629
+33.77%
FY 2009
3,222
-23.47%
507
+113.03%
62,741
+8.73%
20,719
+16.21%
87,189
+9.01%
FY 2008
4,210
+39.77%
238
+27.27%
57,702
-2.76%
17,829
+15.8%
79,979
+2.63%
FY 2007
3,012
187
59,337
15,396
77,932

Analysis of results and challenges: The Alaska State Museums sponsors a number of academic and object loan programs, grant-supported youth art programs and traveling exhibitions. Traveling exhibitions go to institutions and, beginning in 2013, are mounted on cruise ships as a popular way to introduce tourists to the history of Alaska. This year’s traveling exhibits were “Arctic Winter Games” and “Lure of Alaska, a History of Tourism in the Great Land”. Although attendance for Sheldon Jackson Museum and July-February at the Alaska State Museum was up, the State Museum closed its doors on February 28, 2014 in order to make way for the new State Libraries, Archives and Museums (SLAM) facility construction. Thus, total Youth Art Activities and Museum Visitors numbers were down, and are expected to remain down until the SLAM facility opens in 2016.
    
Target #4: Increase the number of Alaskana objects available online

Methodology: • "Guides to Alaska Collections" are finding aids and other resources that describe materials held by Alaska State Library's Historical Collections.
• "State Documents" counts digitized and born-digital Alaska State publications archived online.
• Beginning in 2012, "Alaska's Digital Archives" counts the number of images and items contributed by the entire division to the statewide project.
• Total Alaskana Online is the sum of the number of Guides to Alaskana Collections, State Documents and the Alaska Digital Archives.
• Beginning in 2014 Museums Exhibits Online was added to this Performance Measure.
• Total Alaskana Online is the sum of the number of online objects listed above.



Alaskana Available Online
Fiscal Year Guides to AK Collections State Documents Alaska Digital Archives Museum Exhibits Total
FY 2014
1,978
+20.02%
5,053
+57.02%
22,117
+16.84%
50
0%
29,198
+22.71%
FY 2013
1,648
+5.98%
3,218
+17.79%
18,929
+1.79%
0
0%
23,795
+3.98%
FY 2012
1,555
+26.84%
2,732
+13.08%
18,597
+13.6%
0
0%
22,884
+14.35%
FY 2011
1,226
+1.66%
2,416
+14.34%
16,370
+13.6%
0
0%
20,012
+12.88%
FY 2010
1,206
+6.07%
2,113
+15.21%
14,410
+5.9%
0
0%
17,729
+6.94%
FY 2009
1,137
+48.43%
1,834
+17.41%
13,607
+10.82%
0
0%
16,578
+13.49%
FY 2008
766
0%
1,562
+29.3%
12,279
+24.46%
0
0%
14,607
+31.9%
FY 2007
0
1,208
9,866
0
11,074

Analysis of results and challenges: Alaska-related materials on the division website continue to increase. Reference staff refers patrons to the Alaska Digital Archives rather than to the original item, thus preserving endangered, fragile materials. The Guides to Alaska Collections describe the contents of a variety of collections held by the division. Online Museum Exhibits can showcase contemporary Alaskan artwork, explore in-depth cultural or historical themes.

The Alaska State Publications Program is charged with providing no-fee, permanent public access to the materials produced by state agencies, regardless of format. Born-digital documents are preserved on a library server. Often the library provides access to more agency periodical material than is available at the issuing agency web site.

B: Result - Increase capacity, skills and professional development for staff and management of Libraries, Archives and Museums

B1: Core Service - Promote educational opportunities for the development of Libraries, Archives and Museums statewide
    
Target #1: Provide professional development and training events for Libraries, Archives and Museums staff statewide

Methodology: • Libraries includes: OWL training events, conferences, seminar/webinar attendance, technical assistance
• Archives includes: Attendance at seminars and in-person instruction
• Museums includes: site visits, individual requests for technical support, and seminar/webinar attendance


Number of Participants in Professional Development and Training Events
Fiscal Year Libraries Archives Museums Total
FY 2014
2,551
+126.76%
706
-20.94%
468
-40.68%
3,725
+32.7%
FY 2013
1,125
+3.5%
893
+43.57%
789
-31.09%
2,807
-1.65%
FY 2012
1,087
-23.61%
622
-10.76%
1,145
-12.06%
2,854
-16.6%
FY 2011
1,423
+22.78%
697
-42.68%
1,302
-47.52%
3,422
-29.53%
FY 2010
1,159
+34.92%
1,216
+340.58%
2,481
+0.32%
4,856
+34.59%
FY 2009
859
-28.65%
276
+165.38%
2,473
+13.08%
3,608
+3.23%
FY 2008
1,204
-8.09%
104
-37.35%
2,187
+91.67%
3,495
+33.55%
FY 2007
1,310
166
1,141
2,617

Analysis of results and challenges: Education is at the heart of Libraries, Archives and Museums, and staff are highly trained in their professions. Through grants and state funding, using in-person, conference attendance and online training tools, the Library, Archives and Museum staff educates constituents statewide to help them in their efforts to preserve the history and cultural materials of Alaska. Of particular pride in 2014 was a federal grant for statewide museum staff to travel to Juneau for extensive training in packing and moving museum objects.

C: Result - Ensure state historical acquisitions and documents are preserved

C1: Core Service - Continue to collect and manage for the care of objects and documents that represent the peoples and history of Alaska
    
Target #1: Ensure state historical documents are preserved and available to the public

Methodology: Beginning in FY2013, Items Accessioned into the Archives replaces Records Dispositions as a more accurate measure of what was actually taken into the institution. Records Dispositions may or may not have been permanently preserved; Accessions are permanent.

Libraries, Archives and Museums Acquisitions
Fiscal Year Library Alaskana Titles Records Dispositions Museum Objects Total
FY 2014
66,360
+0.88%
1,143
+628.03%
38,422
+0.79%
105,925
+1.79%
FY 2013
65,780
+2.18%
157
-64.24%
38,122
+4.8%
104,059
+2.84%
FY 2012
64,376
+2.67%
439
-11.85%
36,375
+0.36%
101,190
+1.76%
FY 2011
62,699
+3.17%
498
+129.49%
36,246
+0.04%
99,443
+2.29%
FY 2010
60,772
+3.28%
217
-47.96%
36,230
+0.31%
97,219
+1.93%
FY 2009
58,844
+6.83%
417
-11.84%
36,119
-0.18%
95,380
+3.97%
FY 2008
55,080
+4.84%
473
+22.86%
36,183
+0.14%
91,736
+3.01%
FY 2007
52,536
385
36,133
89,054

Analysis of results and challenges: Annual library acquisitions are relatively steady; Museums objects increase slowly because acquisitions are often by donation and because of the high cost to purchase artifacts; notable in 2014 was the broadened scope of the Sheldon Jackson Museum’s collecting policy to include contemporary as well as traditional Alaska Native objects. Archives’ Items Accessioned vary according to the needs of State agencies. The State Libraries, Archives and Museums facility (SLAM) will provide safer preservation of Alaskan history.

 

Current as of November 12, 2014