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Here are some of the key terms used in the Executive Budget Summary. Click on the first letter of the word or phrase you are seeking, or scroll to browse the whole list. |
Agency Generally a state department, but for budgeting purposes the Legislature, Court System and University are also considered Agencies. AKSAS Alaska Statewide Accounting System. Allocation A subunit of appropriations in appropriation bills. Allocations are expenditure guidelines for a stated purpose or program. Appropriation Statutory authorization to spend a specific amount of money for a stated purpose. Appropriations are often subdivided into allocations in the appropriations bill. Funds may not be spent without an appropriation made by law. Authorized Position Positions associated with the authorized budget. |
Benchmark A standard for comparing results with other states or like entities. For example, regional or fifty-state averages, "top ten" ratings or nationally recommended performance levels. In the absence of appropriate comparables, the result in a prior "starting point" year or recent multi-year averages could be used. Budget A plan for allocating financial resources. Budget Amendment A proposal to change the dollar amount or scope of an activity or project after the budget has already been submitted to the Legislature. The Governor is required to deliver budget amendments to the Legislature by the 45th day of the legislative session. Budget Dollars Dollars reported in thousands (e.g., 100.0 for 100,000). Budget Request Unit A group of program activities (called components) organized to achieve a specific goal. These typically correspond to divisions within a department. Budget Year The fiscal year for which the Governor is preparing the Executive Budget--in this case, FY2002, which will begin July 1, 2001 and end June 30, 2002. |
Category A broad range of services historically provided by governments. The category areas for Alaska state budgeting purposes are: Education, University, Social Services/Housing, Health/Safety, Natural Resources, Administration of Justice, Public Protection, Development, Transportation and Public Support Technology/Service. Component A detailed budgetary level for a specific activity. One or more components will comprise a budget request unit. Contractual Services Services provided by a business, organization, or individual who is not a state employee such as: communication, printing, advertising, utilities, repairs, equipment rentals or lease/purchases, and professional services. Also includes services provided by one state agency to another such as finance services or data processing chargeback costs. Cost of Living Allowance Salary
increases to reflect increases in the cost of living which are
based on negotiations rather than merit or longevity. Designated Program Receipts Funds received by the state from a source other than the state or federal government that are restricted to a specific use by the terms of a gift, grant, bequest or contract. |
Equipment and Machinery The expenditure category for non-consumable equipment with an estimated life of more than one year and a unit value between $5000 and $25,000. Expenditure Cash paid or to be paid for the purchase of an item or for a service performed. |
Federal Receipts Funds received from the federal government to support state programs or projects. The Legislature appropriates federal funds along with other state funds. Fiscal Year The period of time over which the state budgets and accounts for funds. The state fiscal year begins on July 1 each year and ends on June 30 of the following year. Formula Program A program with specific eligibility standards which guarantees a specific level of benefits for any recipient who qualifies. The eligibility standards and benefits must be based in statute. Fund A separate accounting entity, maintained for a particular purpose, for which transactions are subject to legal or administrative restrictions. This term is distinguished from "funding" or "funds," which usually refer to the amount of dollars contained in a fund. All funds are managed by the Division of Finance in the Department of Administration. Funding Sources The type of funds that support state government. The most common funding sources are: general fund, general fund match, federal receipts, program receipts, and interagency receipts. Funding sources are not the same as revenues generated by a program. Funds Generic term
describing all funding sources which support state government
and its activities. |
General Fund The general fund is the state's primary operating fund. It is used to account for all financial resources except those required to be accounted for in another fund. General Fund Match State monies that must be appropriated in order for the state to receive federal or other non-state receipts for a specific program or capital project. General Funds The overall category of funding sources that includes: General Fund Match, General Fund, General Fund/Program Receipts, and General Fund/Mental Health. General Fund/Mental Health
A fund source used to track general funds appropriated for mental
health programs. Goals/Strategies A broad statement of a result an agency intends to achieve and the course of action which is designed to achieve that result. Grants/Claims Funds disbursed by the state directly to units of local government, non-profit corporations, and to individuals for specific purposes. Types of grants include Designated, Municipal, Named Recipient, Unincorporated, Competitive, Grants to Individuals, etc. |
Indirect Costs Overhead
expenditures which cannot be directly charged to the program
providing services. Indirect costs represent administrative and
support services an agency provides (such as budgeting, accounting
and purchasing) to allow the direct delivery of services. |
Key Issues The most important challenges and changes facing the organization which may have budget implicatons. |
Land/Buildings Proposed expenditures for acquisitions of or additions to land and buildings which will not exceed $25,000 per project. Lapse The expiration
of the authorization to spend funds. Operating appropriations
lapse at the end of the fiscal year unless otherwise specified. |
Maintenance of Effort Requirements A requirement by the federal government that the state continue funding certain programs at a certain level (usually the same funding level as in the current or a prior year) in order to receive federal funds. Miscellaneous (and Debt Service) The line item used for expenditures that are not specifically covered by other line items. This includes state debt service payments and unallocated reductions or additions. Mission A short statement of the purpose, or reason for existence of an organization or program. |
New Positions A new position is one that increases the total number of positions (called Position Control Numbers or PCNs) in a budget unit. When an existing PCN is simply transferred from another component, it is not counted as a new position. Nonpermanent Position, Normal A position occupied for a maximum of 120 calendar days in a 12-month period. Nonpermanent Position, Program or Project A position established with written commitment that employment will be limited to the duration of a specified program or project. |
Office of Management and Budget (OMB) The division within the Office of the Governor responsible for preparing the Governor's budget. Operating Budget A plan for the yearly distribution of state resources for the ongoing operations of state programs. Operating budget appropriations are made for one fiscal year and any unexpended or unobligated funds lapse, i.e., revert to the fund from which they were appropriated, at the end of the fiscal year. |
Performance Measure A
measure of how well a particular result is being achieved. For
example, percent of reports of harm to children investigated,
reduction in the response time to emergencies, percentage increase
in new jobs or business start-ups in a particular region during
the past year. |
Receipt Support Services A
fund source for program receipts that are listed in statute as
not being considered part of the general fund. Many of the programs
that use this fund source are funded entirely from fees. |
State Funds All non-federal funds except the Permanent Fund and the Fish and Game Fund (which is dedicated within the limits set by Article IX, Section 7, of the Constitution). State funds encompass all general funds, including Mental Health Trust funds and program receipts, as well as funds established by statute. Supplemental An appropriation made by the Legislature to increase or decrease the operating or capital budget for the current fiscal year. Supplies and Materials Proposed expenditures to purchase items normally used within one year, or equipment costing less than $500. |
Unrestricted Revenue Revenue accruing to the state which has not been appropriated by the Legislature for a specific program. The revenue is credited to a fund and may be used for any purpose permitted by the fund. |
Vacancy Factor A budget adjustment to reduce the amount of personal services funding to account for the fact that an agency usually has some positions vacant for portions of the year. |
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