Performance Details

Department of Administration - Office of Procurement and Property Management

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Mission

To assist State agencies and political subdivisions to achieve their public mission and reduce costs by providing professional procurement and property management services.

Core Services

• Establish cost-effective Master Agreements for supplies and services for use by State of Alaska (SOA) governmental entities, political subdivisions, and federally recognized tribes while promoting full and open competition in procurement.
• Provide procurement training to client agencies and others on the application of the State Procurement Code (AS 36.30), State Procurement Regulations (2 AAC 12), Alaska Administrative Manual (Chapters 81 and 82), and Procurement Information Message system (PIMs). Manage the procurement certification program for all SOA employees who conduct procurements made under the Department of Administration (DOA) authority along with operational training, oversight, and guidance to all client agencies.
• Accept, warehouse, distribute, and/or sell incoming federal and State surplus property to eligible program recipients. Provide oversight and accountability for fixed and sensitive assets throughout their lifecycle, provide IRIS and procedural guidance, reutilization procedures, transfer and disposal authority, and sales of surplus assets.

Mission Results

Core Services

A: Improved cost effectiveness of state procurement and maximized efficiency and effectiveness of Federal and State property programs. Details >

A1: Establish cost-effective Master Agreements for supplies and services for use by State of Alaska (SOA) governmental entities, political subdivisions, and federally recognized tribes while promoting full and open competition in procurement. Details > TARGET #1: 80% of new contracts executed produce a 5% savings over a current benchmark rate based on estimated volume in the respective solicitation. TARGET #2: Promote full and open competition by approving Limited Competition and Single Source Request for Alternative Procurements in accordance with Procurement Statutes and Regulations. A2: Provide procurement training to client agencies and others on the application of the State Procurement Code (AS 36.30), State Procurement Regulations (2 AAC 12), Alaska Administrative Manual (Chapters 81 and 82), and Procurement Information Message system (PIMs). Manage the procurement certification program for all SOA employees who conduct procurements made under the Department of Administration (DOA) authority along with operational training, oversight, and guidance to all client agencies. Details > TARGET #1: The average course rating for course content and instruction as effective and applicable shall exceed 3.00 out of 4.00. TARGET #2: The total number of courses taught will exceed 15 per quarter for an annual total of 60. TARGET #3: Increase engagement in the training program, reaching an additional 5% of students each year. A3: Accept, warehouse, distribute, and/or sell incoming federal and State surplus property to eligible program recipients. Provide oversight and accountability for fixed and sensitive assets throughout their lifecycle, provide IRIS and procedural guidance, reutilization procedures, transfer and disposal authority, and sales of surplus assets. Details > TARGET #1: Total revenue for Federal Surplus Property sales will increase by 7% over the previous year. TARGET #2: Total State Surplus auction revenue will increase by 7% over the previous year. TARGET #3: Track the number and value of items that have been reutilized through a transfer to another state agency.

Performance Detail

Target #1: 80% of new contracts executed produce a 5% savings over a current benchmark rate based on estimated volume in the respective solicitation. Percent of New Contracts With A 5% Savings Fiscal Year YTD Total FY 2024 100% FY 2023 100% FY 2022 100% FY 2021 100% FY 2020 100% Analysis of results and challenges: In FY2024, the Office of Procurement & Property Management (OPPM) oversaw and managed roughly 315 contracts between the seven centers that make up the Alaska Centers of Procurement Excellence (A.C.O.P.E.). Thirty portfolios consisting of approximately 140 statewide contracts are solicited and managed directly through the centers of excellence, while approximately 175 of these are cooperative contracts through NASPO, Sourcewell, and MMCAP in which OPPM has established and manages the contracts through participating addenda originating out of our office. These contracts bring direct savings to the State of Alaska by leveraging the buying power of multiple departments, and in the case of the cooperative contracts, the combined buying power of many states. Whereas these contracts generally save the state between 5%-20% compared to standard retail prices, additional immeasurable savings are obtained in reduced costs associated with soliciting and managing contracts on a department or divisional level. These contracts also bring savings to governmental entities outside the executive branch, including the legislature, court system, various school districts, cities and boroughs, and federally recognized tribes throughout the State of Alaska. Target Last Modified: 09/12/2024

Target #2: Promote full and open competition by approving Limited Competition and Single Source Request for Alternative Procurements in accordance with Procurement Statutes and Regulations. Number of Approved Request for Alternative Procurements (RAPs) Fiscal Year # of Approved RAPs Total $ Value FY 2024 82 +10.81% 236,435,744 +108.07% FY 2023 74 +85.00% 113,631,856.13 +55.69% FY 2022 40 -74.52% 72,987,341 -55.00% FY 2021 157 +93.83% 162,179,913 -15.37% FY 2020 81 -19.80% 191,634,288 -17.44% FY 2019 101 232,109,438 Analysis of results and challenges: The overall volume of Limited Competition and Single Source Requests for Alternative Procurements (RAPs) in FY2024 increased by 11% and the overall value increased by 108%. While this percentage increase is significant, it must be noted that four specific Single Source requests amounted to $152.6M of this increase as the requests were for multiple year agreements for Bulk Sodium Chloride Deicer for DOT ($25M-5 years); Statewide Core Telephony for DOA ($31.5M-7 years); Tax Revenue Management System for DOR ($46M-10 Years); and Community Residential Centers for DOC ($50.1M-5 years). Without these four requests, the overall approved value decreased by 26%. Target Last Modified: 10/02/2024

Target #1: The average course rating for course content and instruction as effective and applicable shall exceed 3.00 out of 4.00. Course Ratings Fiscal Year Course Rating Avg FY 2024 3.90 FY 2023 3.79 FY 2022 3.80 FY 2021 3.77 FY 2020 3.77 Analysis of results and challenges: The Office of Procurement and Property Management (OPPM) courses received an average score of 3.90 out of 4.00, which exceeds the target goal of 3.00. Students are given the opportunity to provide feedback on every course they take rating the areas of overall satisfaction, clarity of content, and if the length and pacing was appropriate for the topic. These three scores are averaged to obtain an overall course rating. Students are also given the opportunity to provide additional feedback, which our trainer reviews and incorporates into future classes. Target Last Modified: 10/03/2024

Target #2: The total number of courses taught will exceed 15 per quarter for an annual total of 60. Courses Taught Fiscal Year Courses Taught FY 2024 63 FY 2023 65 FY 2022 55 FY 2021 25 FY 2020 11 Analysis of results and challenges: The Office of Procurement and Property Management (OPPM) successfully offered 15 courses per quarter. In FY2024, focus was put on expanding class sizes and increasing the variety of classes offered as opposed to number of repeat sessions. This resulted in a slightly lower number of courses taught, but a higher level of attendance. Target Last Modified: 10/03/2024

Target #3: Increase engagement in the training program, reaching an additional 5% of students each year. Number of Students Fiscal Year Number of Students Percent Growth FY 2024 684 19% FY 2023 573 25% FY 2022 460 138% FY 2021 193 45% FY 2020 133 0% Analysis of results and challenges: The Office of Procurement and Property Management (OPPM) has expanded the reach of its classes increasing the total number of students by 19%. This was largely achieved by increasing online course offerings, which allowed more State employees to attend due to scheduling and facilitated larger class sizes. Additionally, by increasing class sizes, a larger variety of procurement subjects can be focused on increasing the engagement of procurement specialists across the State. Target Last Modified: 10/03/2024

Target #1: Total revenue for Federal Surplus Property sales will increase by 7% over the previous year. Federal Surplus Property Sales Revenue Fiscal Year Federal Surplus Sales FY 2024 $271,727 FY 2023 $395,088 FY 2022 $832,508 FY 2021 $422,749 FY 2020 $333,857 FY 2019 $199,808 FY 2018 $167,716 FY 2017 $143,977 FY 2016 $174,916 Analysis of results and challenges: Sales in FY2022 are exceptional due to the availability of backlogged items from Covid becoming available, and as such should be considered an outlier. Sales revenue dropped in FY2023 as anticipated due to the decreased availability of federal surplus property after FY2022. FY2024 saw a decrease in revenue due to the program"s federal partners having an interruption in their line of business, making agencies unable to obtain property from July - December which resulted in an estimated loss of $175,000 revenue. Target Last Modified: 10/02/2024

Target #2: Total State Surplus auction revenue will increase by 7% over the previous year. State Surplus Auction Revenue Year Sales Revenue 2024 $804,71$8 2023 $390,253 2022 $969,699 2021 $478,435 2020 $583,070 2019 $511,894 2018 $282,629 2017 $449,820 2016 $326,973 Analysis of results and challenges: Sales revenue from State Surplus Property increased by 106% in FY2024. This increase is attributable to a push by the Property Management Office (PMO) to get surplus property from all departments turned in timely. Additionally, a statewide contract was put into place by the PMO to sell surplus aircraft parts which increase the revenue from this type of sale considerably. Target Last Modified: 10/02/2024

Target #3: Track the number and value of items that have been reutilized through a transfer to another state agency. Summary Value of Reutilized Items Fiscal Year # of items Reutilized Value of items Reutilize FY 2024 571 $32,289 FY 2023 614 $20,871 FY 2022 608 $58,031 FY 2021 816 $49,629 FY 2020 1,023 $122,966 FY 2019 937 $219,761 FY 2018 500 $98,328 FY 2017 1,027 $336,959 Analysis of results and challenges: The value of reutilized property increased in FY2024 partly due to the turn in of higher value property by departments. The increase in larger computer monitors, newer computers, and higher quality of office furniture increased the value of reutilized property although the total number of items reutilized dropped from 614 in FY2023 to 571 in FY2024. Target Last Modified: 10/02/2024

Last refreshed: 05/16/2025 08:00 am