Performance Details
Department of Administration - Office of Procurement and Property Management
Mission
To assist state agencies and political subdivisions to achieve their public mission and reduce costs by providing professional procurement and property management services.
Core Services
- Establish cost-effective multi-agency term contracts for high use supplies and services needed by all agencies.
- Provide training to client agencies on the application of the State Procurement Code (AS 36.30, 2 AAC 12) and the Alaska Administrative Manual.
- Provide operational training, oversight, and guidance to all State agencies for inventory, property disposition, and final approval authority of fixed assets.
- Accept, warehouse, distribute, and/or sell incoming Federal and State surplus property to eligible program recipients.
- Promote full and open competition in procurement.
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Performance Detail
A: Result - Improved cost effectiveness of state procurement and maximized efficiency and effectiveness of Federal and State property programs. |
A1: Core Service - Establish cost-effective multi-agency term contracts for high use supplies and services needed by all agencies. |
Target #2: Promote full and open competition by minimizing Limited Competition and Single Source Request for Alternative Procurements by 20%.
Number of Approved RAPs
Analysis of results and challenges: The overall volume of RAPs in FY2020 is down from previous years. This is a direct result with OPPM issuing Procurement Information Message (PIM) 92 to promote full and open competition in procurement and reduce the number of Single Source and Limited Competition Awards. |
A2: Core Service - Provide training to client agencies on the application of the State Procurement Code (AS 36.30, 2 AAC 12) and the Alaska Administrative Manual. |
Target #1: The average course rating for course content and instruction as effective and applicable shall exceed 3.00 out of 4.00.
Course Ratings
Analysis of results and challenges: OPPM courses received an average score of 3.77 out of 4.00 which exceeds the target goal. The number of classes offered in FY2020 are lower compared to FY2019 due to budget restrictions and the onset of COVID-19. OPPM is creating online courses to allow for increased training at a cost savings to the State. |
A3: Core Service - Provide operational training, oversight, and guidance to all State agencies for inventory, property disposition, and final approval authority of fixed assets. |
A4: Core Service - Accept, warehouse, distribute, and/or sell incoming Federal and State surplus property to eligible program recipients. |
Target #1: Total revenue for Federal Surplus Property sales will increase by 7% over the previous year.
Federal Surplus Property Sales Revenue
Analysis of results and challenges: Sales revenue from Federal Surplus Property Program increased by 67% in FY2020 exceeding the target of 7%. This is due to an increase in operational efficiency and marketing efforts. OPPM expects the availability of federal property to remain consistent with FY2019 and will continue to utilize aggressive marketing strategies to meet the 7% increased revenue target in future fiscal years. |
Target #2: Total State Surplus auction revenue will increase by 7% over the previous year.
State Surplus Auction Revenue
Analysis of results and challenges: Sales revenue from State Surplus Property increased by 14% in FY2020 as a result of aggressive marketing strategies implemented in FY2019. OPPM anticipates sales volume will decrease in FY2021 as agencies continue to utilize equipment beyond their useful life due to budget constraints. |
Target #3: Track the number and value of items that have been reutilized through a transfer to another state agency.
FY20 Summary Value of Reutilized Items
Analysis of results and challenges: The value of reutilized property decreased in FY2020 as a result of agencies maintaining older inventory due to budget constraints. Additionally, COVID-19 negatively impacted the third quarter and fourth quarter of FY2020 due to the increase in telecommuting for eligible State of Alaska staff, thereby delaying identification of excess property. |
A5: Core Service - Promote full and open competition in procurement. |
Current as of December 17, 2020