Performance Details

Department of Administration - Alaska Public Offices Commission

• Return to Departments
• Department of Administration website

Mission

Administer Alaska's disclosure statutes and publish financial information regarding the activities of election campaigns, public officials, lobbyists and lobbyist employers.

Core Services

• Interpret the disclosure laws and assist persons in complying, conduct training seminars, provide reporting forms and manuals of instruction for candidates, groups, lobbyists, and public officials.
  
• Enforce the disclosure laws by tracking required reports, assessing civil penalties, and complaint investigation.
• Examine and compare reports for possible violations of disclosure law.
• Publish reports filed by election campaigns, public officials, lobbyists and lobbyist employers.

Mission Results	Core Services
A: Administer Alaska's disclosure statutes.  Details >	A1: Interpret the disclosure laws and assist persons in complying, conduct training seminars, provide reporting forms and manuals of instruction for candidates, groups, lobbyists, and public officials.  Details > TARGET #1: Provide public service and training to candidates, groups, lobbyists and employer of lobbyists, and public officials. TARGET #2: Provide timely advisory opinions. A2: Enforce the disclosure laws by tracking required reports, assessing civil penalties, and complaint investigation.  Details > TARGET #1: Notify delinquent filers, assess civil penalties for late-filed reports; assist filers through appeal process. TARGET #2: Complete complaint investigations within applicable timelines. A3: Examine and compare reports for possible violations of disclosure law.  Details > TARGET #1: Conduct audits of reports submitted under AS 15.13, AS 3.950, AS 24.60, and AS 24.45.
Mission Results	Core Services
B: Publish financial information regarding the activities of election campaigns, public officials, lobbyists and lobbyist employers.  Details >	B1: Publish reports filed by election campaigns, public officials, lobbyists and lobbyist employers.  Details > TARGET #1: Ensure reports and data filed with APOC is available and accessible to the public.

Performance Detail

Target #1: Provide public service and training to candidates, groups, lobbyists and employer of lobbyists, and public officials. Staff Hours Spent on Training and Direct Service Year Training Total Hours Train Avg. Mnthly Hours Dir Svc Total Hours Avg. Mnthly Dir. Serv Hr 2018 77.5 12.9 966.5 161.1 2017 198.3 16.5 1827 152.3 2016 106 15.1 1172 167.4 2015 294 24.5 2375 197.9 2014 721 60 3717 309.8 2013 1255 104.6 3469 289.0 2012 1123 93.6 3112 259.3 Analysis of results and challenges: APOC provides training to all of its filers. In addition to the number of people served through in-person training sessions, participants are also able to attend sessions online via webinar. Lobbyists and employers of lobbyists are required, by statute, to complete training on the lobbying laws and ethics on an annual basis. The agency provides a series of in-person trainings for lobbyists leading into the new year in Juneau, Anchorage, and Fairbanks. The training program can also be completed online. 2018 data is through September 30. The agency is looking toward providing more self-paced training online for other areas of the law in the future, but still deems the in-person sessions as critical to its educational efforts. In 2012, the agency migrated from paper filing to an electronic filing system. The agency dedicated many staff hours to training on how to use the new system to ease the transition. As filers have become more accustomed to the system, less hours have been dedicated to online filing training. In preparation for the 2018 gubernatorial election, the agency ramped up its educational efforts, with 21 training opportunities planned for CY18. Although the agency endeavors to provide training in various locations throughout the state, travel costs and staffing levels have curtailed most travel to venues outside of Anchorage or Juneau. Additionally, reductions in staff make it challenging to provide outreach, as preparing and delivering training consumes a substantial amount of time. The agency also prioritizes its direct service to the public. APOC staff encourages filers and the public to reach out with questions by telephone or e-mail. This activity contributes to the training and outreach service as it provides staff the opportunity to engage with filers, to provide guidance on best practices based on specific facts and scenarios, and to monitor trending issues that may need to be further addressed through additional training and development. As with other aspects of APOC’s work, this activity increases as reporting deadlines approach.

Target #2: Provide timely advisory opinions. Opinion Response Time Year # Opinions Requested Avg. Resp. Time in days 2018 3 7 2017 3 7 2016 4 5 2015 2 6 2014 20 6.1 2013 7 8.57 2012 19 6.29 Analysis of results and challenges: Staff are charged with preparing advisory opinions within seven days of receiving a request for formal guidance. Providing thorough timely responses to advisory opinion requests within the mandated timeline will always be a challenge. Single straightforward questions require less time than multi-tiered, complex questions which require in-depth research and department of law review. The agency has seen a general decline in requests since 2012, which may be attributable to its education and outreach efforts. Even numbered years typically receive more requests which is most likely attributable to the increased activity that surrounds statewide elections. 2018 data is through September 30.

Target #1: Notify delinquent filers, assess civil penalties for late-filed reports; assist filers through appeal process. Civil Penalties Year Civil Penalties Civil Penalties Appealed Referred to AG 2018 286 70 14 2017 374 137 34 2016 370 153 40 2015 256 120 12 2014 471 258 18 2013 284 83 10 2012 272 71 27 Analysis of results and challenges: APOC enforces the statutes and regulations that require timely filing of financial reports. Late-filed reports incur civil penalties which staff is responsible for assessing. Filers can either pay the assessed penalty or they may appeal the assessment to the Commission. Filers who do not pay or appeal their civil penalty are referred to the Attorney General’s Office. In even calendar years, when activity includes municipal and statewide elections, reportable activities peak and the increased activity generally generates more penalty assessments. Additionally, in 2014 staff began cross-checking ballot group reports to ensure a corresponding statement of contribution had been filed by the contributor. It became evident that many contributors were unaware of the requirement which resulted in a rise in civil penalty assessments. APOC has since made targeted efforts to educate ballot groups and raise awareness of this requirement. The agency has also adopted new regulations which allow for reduction the maximum penalty in staff’s initial assessment up to a complete waiver for many of these first-time violations. In instances where mitigating factors may be applicable, filers are encouraged to appeal their assessed penalties. This allows staff to recommend the Commission further reduce, or in certain instances, waive a civil penalty based on standard criteria codified in regulation. 2018 data is through September 30.

Target #2: Complete complaint investigations within applicable timelines. Complaints Year Complaints Filed Initiated by Public Initiated by APOC 2018 11 10 1 2017 3 3 0 2016 6 6 0 2015 9 6 3 2014 14 14 0 2013 12 8 4 2012 19 18 1 Analysis of results and challenges: APOC staff must determine whether a complaint can be accepted based on specific criteria within one day of receipt. If accepted, staff must complete an investigation and issue its report within 30 days. This abbreviated timeline can be challenging to meet when complaints involve voluminous records, complex issues, or multiple parties. A party may also request expedited consideration of a complaint. A request for expedited consideration must be considered by the Commission within two days. If the Commission determines the complaint warrants expedited consideration, a hearing on the complaint must then be held within 2 days. Unlike a regular complaint, APOC staff is not a party in an expedited complaint, and the party that requests expedited consideration bears the burden of proof. 2018 data is through September 30. Election years that see controversial ballot measures or contentious races lead to more complaints filed. This can be attributed to the increased publicity surrounding these measures or races, as well as the increased financial activity that occurs when there are staunch supporters from both sides. APOC staff continues to prioritize training, auditing, and direct service to the public in its effort to provide more transparency, but to also curtail violations and civil penalties. Training efforts combined with service to the public and auditing reports has facilitated more consistent filing and has also resulted in less complaints.

Target #1: Conduct audits of reports submitted under AS 15.13, AS 3.950, AS 24.60, and AS 24.45. Audited Reports Year Total Reports Received Total Reports Audited % Audited 2018 5952 1159 19% 2017 5735 1640 29% 2016 6324 4638 73% 2015 5241 5091 97% 2014 8446 3107 37% 2013 4797 3538 74% 2012 4776 1309 27% Analysis of results and challenges: APOC is unable to audit all reports it receives. Program reductions to the FY2016 and FY2017 budgets, and the associated loss of personnel, make attaining this goal a challenge. Audits for each area of law are unique, certain types of reports take more time than others. Specifically, campaign disclosure reports require a review and cross-check of transaction data to ensure compliance. Depending on the type and size of the campaign, this can range from a few to thousands of entries. Staff will continue to endeavor to audit all reports, but given the current staffing level, comprehensive auditing of all reports is unrealistic. 2018 data is through September 30.

Target #1: Ensure reports and data filed with APOC is available and accessible to the public. Number of Public Records Request Year Records Request POFD Requests CD Requests 2018 43 39 3 2017 42 36 3 2016 34 20 12 2015 36 15 11 2014 45 19 4 2013 29 13 5 2012 7 2 3 Analysis of results and challenges: The vast majority of reports are filed electronically and are accessible to the public online which has resulted in less burdensome public records requests. In consideration of the potential chilling effect on membership of volunteer Boards and Commissions, difficulty in recruiting appointed members of the executive branch, and matters of security for judicial officers the Commission does not publish all public official financial disclosure (POFD) statements online. They are, however, still public records and have been the subject of the majority of the agency’s public records requests followed by historical campaign disclosure (CD) information. 2018 data is through September 30.

Current as of October 8, 2018